Executive Assistant and Governance Coordinator
- Permanent Full-time, Part-time considered
- Flexible hybrid/WFH, offices in Naarm, Parkville
- Community-minded not-for-profit
The Community Broadcasting Foundation is a proud champion of community media – Australia’s largest independent media sector. The Community Broadcasting Foundation distributes funding to strengthen over 450 community media organisations in Australia. The funding helps to connect people across the country, including more than five million people who tune into their local community-owned and operated radio stations every week. The Community Broadcasting Foundation aims to fund a thriving, impactful and resilient future for community broadcasting.
The Role
In this integral role, you will be responsible for supporting the CEO and Executive Officer with the day-to-day operations of the organisation. Reporting to the CEO, you will provide Executive Assistant support to the CEO/EO, and ensure the smooth running of all Governance related matters of the organisation. This incorporates Board meeting management and supporting the Finance, Audit and Risk Management (FARM) Committee in their functions.
You will be highly organised, have an eye for detail and exceptional interpersonal and planning skills. You require demonstrated experience in drafting minutes and reports, managing compliances mechanisms, and high-level stakeholder management skills.
Key responsibilities include:
- High-level executive assistance to the CEO, including stakeholder liaison, diary management and scheduling of events
- Managing travel arrangements and detailed travel itineraries
- Governance support – managing all administrative matters relating to the Board and FARM Committee meetings
- Liaising with and supporting Board members to fulfil their Directorial duties
- Drafting minutes and reports for FARM Committee meetings
- Overseeing the Policy review schedule and managing associated documentation flows
- Managing the Work Health and Safety in conjunction with administrative personnel
- Managing relationships with various internal and external stakeholders to ensure effective collaboration and communication
- Operations and administrative support to the Executive Officer and other areas of the organisation
Key Selection Criteria
Your demonstrated experience in supporting Executive staff in a positive, collaborative and collegiate manner will be key in this role.
Essential experience and attributes include:
- Relevant work experience with at least 3-5 years in a similar role.
- Understanding of Governance requirements within a NFP environment
- Excellent writing and editing skills with prior experience producing documents including taking minutes and drafting reports and policies and procedures
- Experience in board meeting agendas, minutes and actions, including the ability to translate a conversation into actionable minutes
- Excellent planning, organisational and problem-solving skills
- Superior administrative skills with a desire to support all areas of the organisation
- The ability to work both independently and collaboratively
- Strong diplomacy skills and highly developed emotional intelligence
- Demonstrated ability to think creatively, strategically and analytically
- A hands-on approach with the ability to work under pressure with multiple deadlines
- An understanding of community broadcasting and not-for-profit highly desirable
Why Join Community Broadcasting Foundation?
At the Community Broadcasting Foundation, values are at the cornerstone of their community-based organisation, informing their decision making. Community-minded, collaborative, inclusive, and trusted.
- Enjoy the flexibility of working remotely and from the Parkville, Melbourne office
- Generous superannuation contribution of 15.4%
- Supportive and inclusive team culture
- Salary sacrifice options available
This is an exciting opportunity to contribute to the future of community media in Australia while working within a warm, flexible and rewarding environment.
How to Apply
If you’re a highly organised Executive Assistant with a strong understanding of Governance processes and requirements, please apply with a cover letter and resume in one PDF document, or call Gabrielle Patterson on 0416 170 100.
We are committed to creating a diverse and inclusive workplace where everyone feels respected and valued. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, LGBTQIA+ individuals, neurodivergent individuals, and people of all backgrounds. We believe that diverse perspectives and experiences enrich our workplace and drive our success. If you require any accommodations during the application or interview process, please let us know, and we will ensure your needs are met.